Evidence Letter of Employment for Schengen Visa Applications

Evidence Letter of Employment for Schengen Visa
Evidence Letter of Employment for Schengen Visa

When applying for a Schengen Visa, one of the essential documents you need to provide is an evidence letter of employment. This letter plays a crucial role in demonstrating your ties to your home country and your intention to return after your visit. In this comprehensive guide, we will discuss how to prepare an effective evidence letter of employment for your Schengen Visa application.

Understanding the Importance of an Evidence Letter of Employment

The evidence letter of employment is a critical document that serves multiple purposes in your Schengen Visa application:

  1. Proof of Employment: It confirms that you are employed and have obligations to return to in your home country.
  2. Financial Stability: It demonstrates your financial stability, indicating that you can support yourself during your trip.
  3. Reduces Risk of Visa Rejection: A well-prepared letter can significantly reduce the chances of visa rejection due to doubts about your intent to return.

Key Elements of an Evidence Letter of Employment

A comprehensive evidence letter of employment should include the following information:

  1. Company Letterhead: The letter should be on the official letterhead of your employer to ensure authenticity.
  2. Date of Issuance: Include the date when the letter was written. It should be recent to reflect your current employment status.
  3. Employer’s Contact Information: Provide the full name, address, and contact details of your employer.
  4. Employee Details: Your full name, position, salary, and duration of employment should be clearly stated.
  5. Purpose of Travel: Mention that the purpose of your travel is tourism (or business, if applicable) and not for seeking employment in the Schengen area.
  6. Leave Approval: The letter should confirm that you have been granted leave for the duration of your trip and that your position will be available upon your return.
  7. Signature: Ensure that the letter is signed by a senior manager or HR representative.

Sample Evidence Letter of Employment for Schengen Visa

[Company Letterhead]


To Whom It May Concern,

This letter is to confirm that [Your Full Name], holding the position of [Your Position] at [Company Name], has been an employee with us since [Date of Joining]. [He/She] is a valued member of our team, contributing significantly to [Brief Description of Your Role and Responsibilities].

[Your Full Name] earns an annual salary of [Your Salary], which demonstrates [his/her] financial stability. [He/She] has applied for a short leave from [Start Date of Leave] to [End Date of Leave] for the purpose of traveling to the Schengen area for tourism purposes.

We have approved [his/her] leave request, and [his/her] position will remain available upon [his/her] return. We understand the importance of this trip for [Your Full Name] and assure you that [he/she] will return to resume [his/her] duties.

Should you require any further information, please feel free to contact us at [Employer’s Contact Information].


[Signature] [Name of the Signatory] [Position of the Signatory] [Contact Information]


An evidence letter of employment is a vital document for your Schengen Visa application. It should be detailed, accurate, and on official company letterhead. This letter not only supports your visa application but also provides assurance to the visa officers of your intent to return to your home country.

For more information and assistance on Schengen Visa applications, visit Always ensure that your documentation, including the evidence letter of employment, is up-to-date and in line with the specific requirements of the embassy or consulate where you are applying.

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